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Text File | 1991-10-22 | 15KB | 297 lines

Create your own fields Entering codes specific to your application and then creating reports or labels based on those codes: ----- Defining your own codes: ----- áááThi≤á featurσá give≤á yo⌡ thσ abilit∙ t∩ ente≥ code≤ specifiπá t∩á you≥ ì áááindustr∙á o≥ applicatioε anΣ theε creatσ report≤ o≥ generatσ label≤á oε ì áááthosσá specifiπ codes«á Thesσ code≤ arσ theε entereΣ int∩ COMMENT▒á o≥ ì áááCOMMENT▓ oµ eacΦ prospec⌠ recorΣ iε thσ Prospec⌠ file« áááLet'≤ say¼á fo≥ example¼ tha⌠ yo⌡ haΣ identifieΣ thesσ criteriß iε you≥ ì ááárea∞ estatσ prospects: ááá1⌐ Sizσ oµ homσ wanted ááá2⌐ Amoun⌠ prospec⌠ want≤ t∩ spenΣ oε home ááá3⌐ Preference¼ iµ any¼ fo≥ location¼ b∙ zi≡ o≥ posta∞ code ááá4⌐ Numbe≥ oµ floor≤ oµ homσ desired áááLet'≤ sa∙ furthe≥ tha⌠ yo⌡ haΣ developeΣ thesσ codes: ááá 1⌐ SIZE=1500SF ááá SIZE=2000SF ááá SIZE=2500SF ááá SIZE=3000SF áááThi≤ firs⌠ criteriß show≤ thσ sizσ home¼ iε squarσ feet¼ tha⌠ thσ buye≥ ì ááái≤ lookinτ for. ááá 2⌐ AMT=100K ááá AMT=125K ááá AMT=150K ááá AMT=200K áááCriteriß ▓ show≤ thσ amount¼ iε thousand≤ oµ dollars¼ tha⌠ thσ buye≥ i≤ ì áááwillinτ t∩ spend. ááá 3⌐ LOC=75081 ááá LOC=75082 ááá LOC=75083 ááá LOC=75084 áááCriteriß │ show≤ thσ locatioε preference¼á b∙ zi≡ o≥ posta∞ code¼á tha⌠ ì áááyou≥ buye≥ has. ááá 4⌐ FLOORS=▒ ╝ onσ floor¼ n∩ basement ááá FLOORS=1┴ ╝ onσ floor¼ onσ basement ááá FLOORS=▓ ╝ ▓ floors¼ n∩ basement ááá FLOORS=2┴ ╝ ▓ floors¼ onσ basement áááThi≤ criteriß tell≤ yo⌡ thσ numbe≥ oµ floor≤ preference¼á iµ any¼á tha⌠ ìèáááthi≤ buye≥ has. áááObservσá tha⌠ a≤ yo⌡ develo≡ code≤ fo≥ al∞ buyers¼á yo⌡ d∩ NO╘ havσá t∩ ì áááusσá ever∙á codσ fo≥ ever∙ buyer«á Iµ onσ buye≥ ha≤ n∩á locatioεá codσ ì ááápreference¼á theε omi⌠ thi≤ criteria« I⌠ doe≤ matter¼ though¼ tha⌠ yo⌡ ì áááente≥á thσá code≤á CONSISTENTL┘ int∩ thσá Prospec⌠á file¼á COMMENT▒á o≥ ì áááCOMMENT2« Otherwise¼ yo⌡ wil∞ no⌠ bσ ablσ t∩ extrac⌠ theφ later. ----- Selectinτ Reports║ ----- áááOncσ yo⌡ selec⌠ optioε │ froφ thσ Maiε Prograφ Menu¼á yo⌡ wil∞ seσ thi≤ ì áááReport≤ menu: --------------------------------------------------------------------- | Start Date Prospect and Activity Reports End Date | | 01/01/1901 Please Choose one 12/12/2999 1) Do ONE report from the Prospect file 2) Generate ONE report from the Activity file 3) Set start/stop date of these Reports 4) Select by any Comment,City,State,Zip,Prospect [no criteria selected] 5) Category Consolidation Feature: [now OFF] H) Help for reports R) Return to prior menu | Category of Prospects [defaults to ALL]: ALL | | --------------------------------------------------------------------- áááOptioεá ┤ wil∞ allo≈ yo⌡ t∩ selec⌠ ou⌠ an∙ codσ o≥ combinatioε oµ code≤ ì áááfroφ thσ COMMENT╙ fields« Wheε yo⌡ selec⌠ thi≤ option¼ yo⌡ wil∞ firs⌠ ì áááseσ thi≤ menu: ------------------------------------------------------------------------ Selection Criteria Menu | ========================================================== | | Tuesday, August 9, 1988 | | ---------------------------------------------------------- | | | 1) Select by character: | | [comments, first/last name, company, city] | | | | 2) Select by value or range of values: | | [Revenue/Expenses, Category, Zip, Economic Value] | è | | | 3) Select All 'tagged' records | | | | H) Help | | | | | | R) Return to prior menu | | | | | ========================================================== | --------------------------------------------------------------------------- áááOptioε │ i≤ covereΣ iε : Appendix A-7 ["PROGRAM.DOC/PROGRAM.REF"] [Select out records by characters, values, or 'tag'] áááOptioε ▒ anΣ ▓ oµ thi≤ men⌡ arσ simila≥ iε function«á Fo≥ now¼á selec⌠ ì áááoption 1 from this menu and you will see: --------------------------------------------------------------------- Exclusivity of Selection: | | | False = All Inclusive Record included if meeting at least ONE search criteria. True = Mutually Exclusive Record included only if meeting ALL search criteria at the same time. | Enter T or F : [T] | | --------------------------------------------------------------------- áááIε thi≤ menu¼á "Exclusivit∙ oµ Selection"¼ yo⌡ mus⌠ selec⌠ whethe≥ yo⌡ ì áááwan⌠á onl∙ thosσ record≤ t∩ bσ selecteΣ tha⌠ havσ al∞ set≤ oµ code≤á iε ì áááever∙ recorΣ o≥ selec⌠ record≤ regardles≤ oµ thσ numbe≥ oµ matche≤ madσ ì ááápe≥á record¼á a≤ lonτ a≤ a⌠ leas⌠ onσ matcΦ i≤ madσ iε an∙ onσá recorΣ ì ááátha⌠ i≤ selected. áááTruσá [o≥ T▌ mean≤ al∞ matche≤ havσ t∩ bσ madσ iε an∙ onσ recorΣ fo≥ i⌠ ì ááát∩ bσ selected«á Falsσ [o≥ F▌ mean≤ tha⌠ a≤ lonτ a≤ onσ matcΦ i≤á madσ ì áááiε tha⌠ record¼ i⌠ wil∞ bσ selected. áááAfte≥á makinτá you≥ selectioε a⌠ thi≤ "Exclusivit∙ oµ Selectionóá menu¼ ì áááyo⌡ caε makσ you≥ specifiπ selection≤ a⌠ thi≤ menu: --------------------------------------------------------------------- Enter those values you wish to select out. | Any field left blank will include all records in that field. | | ___________________ [first name] ___________________ [last name] __________________________ [company name] è __________________________ [city] ___ [state] ____________ [zip code] _____________________________ [comments, first selection] _____________________________ [comments, second selection] _____________________________ [comments, third selection] | _____________________________ [comments, fourth selection] | | [COMMENT1 and COMMENT2 are searched together] | | --------------------------------------------------------------------- áááA⌠ thi≤ screen¼á yo⌡ caε inpu⌠ u≡ t∩ ┤ set≤ oµ code≤ o≥á phrases«á Yo⌡ ì ááácaε ente≥ an∙ word¼ phrase¼ o≥ codσ oε whicΦ t∩ basσ you≥ selection« Iµ ì ááálef⌠á blank¼á al∞á record≤ wil∞ bσ printeΣ out«á Iµ yo⌡ makσ aεá entr∙ ì áááthere¼ thσ prograφ wil∞ searcΦ througΦ thσ comment≤ anΣ selec⌠ ou⌠ onl∙ ì áááthosσ record≤ tha⌠ havσ you≥ worΣ o≥ phrasσ iε thσ comment≤ section. áááYo⌡á caεá als∩á selec⌠ b∙ an∙ combinatioε oµá firs⌠á name¼á las⌠á name¼ ì ááácompany¼ cit∙ state¼ o≥ zi≡ code. ááá[Notσá tha⌠á yo⌡á caε havσ u≡ t∩ ┤ differen⌠ code≤ o≥á phrase≤á entereΣ ì áááherσ anΣ al∞ record≤ wil∞ bσ pulleΣ whicΦ havσ an∙ onσ oµ theφ o≥á an∙ ì ááácombinatioε oµ them]. áááIε thi≤ rea∞ estatσ example¼á let'≤ sa∙ tha⌠ thσ followinτ housσ becamσ ì áááavailablσ oε thσ market: ááá ááááááááááááá200░á squarσá feet¼áá $125,00░á price¼á locateΣá iε ì ááááááááááááázip/posta∞ codσ '75083¼ anΣ ha≤ tw∩ floors¼ withou⌠ ì áááááááááááááß basement« ááá Thesσ code≤ woulΣ theε corresponΣ t∩ tha⌠ information. ááá SIZE=2000SF ááá AMT=125K ááá LOC=75083 ááá FLOORS=▓ áááIµ yo⌡ entereΣ thosσ value≤ o≥ code≤ int∩ thσ 'commentsº entrie≤ iε thσ ì áááabovσá men⌡ anΣ se⌠ "Exclusivit∙ oµ Selectionó t∩á True¼á thσá prograφ ì áááwoulΣá theε selec⌠ ou⌠ thosσ record≤ o≥ prospect≤ tha⌠ containeΣá thesσ ì ááácriteria« ááá ----- Accessinτá thi≤álogic froφ thσ Import or Output Dataá Menu║----- áááObservσ thi≤ optioε oε thσ Maiε Prograφ Menu: B) Import or Output Data áááOncσ yo⌡ selec⌠ tha⌠ option¼ yo⌡ wil∞ seσ thi≤ menu: è --------------------------------------------------------------------- | Import or Output Data Menu | | Thursday, April 21, 1988 1) Select output criteria for merge file [no criteria selected] 2) Output records to Wordstar/Mailmerge[TM] 3) Output records to WordPerfect[TM] 4) Output records to dBASE III [TM] | 5) Output records to Microsoft [Reg. TM] Word 4.0 | | R) Return to prior menu | --------------------------------------------------------------------- áááSelectioε ▒ contain≤ thσ samσ logiπ a≤ thσ report≤ menu«á Tha⌠ is¼ yo⌡ ì ááácaε selec⌠ record≤ fo≥ outpu⌠ t∩ you≥ worΣ processo≥ baseΣ oε code≤ yo⌡ ì áááentered into the comments fields in the Prospect file. ----- Selecting this option from the Labels Management menu: ----- áááOncσ iε thσ Label≤ Managemen⌠ menu¼ observσ optioε 2: 2⌐á Producσá label≤á fo≥áal∞árecord≤áiεáProspec⌠áFilσ [Selec⌠ oε an∙ Comment,City¼á State¼ Zi≡ codσ iε Prospec⌠ file▌ áááAgain¼ thσ logiπ i≤ availablσ herσ t∩ yo⌡ t∩ selec⌠ ou⌠ label≤ baseΣ oε ì ááácode≤á tha⌠á yo⌡ haΣ predefineΣ earlie≥ anΣ entereΣ int∩á thσá Prospec⌠ ì áááfile. áááFo≥ ß completσ lis⌠ oµ thσ fivσ location≤ iε thσ prograφ wherσ yo⌡á caε ì áááappl∙ thi≤ Selectioε Criteriß logic¼ see: Appendix A-2 Logic behind Comments/name/city selection ááá ----- Creatinτ you≥ owε Hel≡ screeε fo≥ thesσ codes║ ----- áááInsteaΣá oµá writinτ dowε thσ code≤ fo≥ you≥á specifiπá application¼á ß ì áááplacσá exist≤á iεá thσ prograφ t∩ contaiε tha⌠á data«á Also¼á yo⌡á caε ì ááádispla∙á thosσ code≤ anΣ thei≥ definition≤ a⌠ an∙ timσá throughou⌠á thσ ì áááprograφ jus⌠ b∙ enterinτ onσ functioε key! áááThi≤á industry-specifiπ Hel≡ screeε caε havσ u≡ t∩ 15,00░ character≤ iε ì áááit«á T∩á seσá ho≈ thi≤ works¼á examinσ Appendi° O¼á 'Creatσá you≥á owε ì áááindustry-specifiπ Help/Datß Screen' Miscellaneou≤ o≥ Othe≥ Codes: [movσ you≥ code≤ froφ Prospec⌠ t∩ Activit∙ file] áááLet'≤á sa∙ tha⌠ yo⌡ havσ createΣ code≤ a≤ pe≥ thσ logiπ jus⌠á describeΣ ìèáááanΣá havσ entereΣ theφ int∩ thσ Prospec⌠ file«á Let'≤ sa∙ furthe≥ tha⌠ ì áááfo≥á purpose≤ oµ pullinτ ou⌠ report≤ late≥ yo⌡ wan⌠ thosσ code≤á t∩á bσ ì ááápresen⌠ iε eacΦ activit∙ recorΣ a≤ well. ááá áááPrecedσá you≥á code≤ iε thσ Prospec⌠ filσ witΦ 'MISC=º anΣ theεá follo≈ ì áááthosσ code≤ witΦ ']'« If¼ fo≥ example¼ yo⌡ creatσ thi≤ code: SIZE=2000SF áááThi≤ coulΣ meaε tha⌠ thσ prospec⌠ want≤ ß housσ witΦ 2,00░ squarσ feet« ì áááIµ yo⌡ wan⌠ tha⌠ codσ t∩ g∩ int∩ ever∙ ne≈ activit∙ recorΣ created¼ yo⌡ ì áááwoulΣ ente≥ this: MISC=SIZE=2000SF] áááThσ 'MISC=º designatioε tell≤ thσ prograφ tha⌠ thi≤ i≤ ß 'Miscellaneou≤ ì áááo≥ Othe≥ Codeº tha⌠ yo⌡ wan⌠ placeΣ int∩ eacΦ activit∙ record«á Iµ yo⌡ ì áááplacσá ']º a⌠ thσ enΣ oµ you≥ codσ o≥ codes¼á theε thσá followinτá wil∞ ì áááappea≥ iε eacΦ activit∙ record: MISC=SIZE=2000SF áááI⌠á doe≤á no⌠ matte≥ wherσ iε Commen⌠ ▒ o≥ ▓ thi≤ 'MISC=ºá occurs╗á no≥ ì ááádoe≤ thσ casσ matter« 'MISC=º i≤ interpreteΣ tha⌠ samσ a≤ 'Misc='.